Written by James Nyugen

Every organization needs to manage its data effectively. In the last four decades, efficient data management is an integral part of the success of every organization – both profit and non-profit organizations.

For example, an IT employee of a department can be contacted by a client with a billing question. But the data management system does not allow access to the client’s order due to its storage in the sales department database, which is not synchronized with the IT database. If the sales team were unavailable, the client would have to wait an excessive amount of time. If you were in the client’s shoes, how would you feel?

When an organization cannot provide a timely response to a small matter, how can products and services meet up with client expectations? Poor data management can portray the organization in a bad light from a client’s point of view, and poor image can be fatal to an organization. A company can and needs to manage data effectively.

What Is Data Management?

Data management is a fairly broad field. Although most people think that data management is the sole responsibility of the IT department of an organization, virtually every department that makes up the organization is involved in the data management process.

The Data Management Association (DAMA) – the professional body for those in the data management profession – defines data management as the development and execution of policies, practices, and procedures that fully manage the data life cycle needs of an organization. Simply put, data management is the process of managing the data and information assets of an organization. Just like every other resource of the organization – materials and human – effective and efficient management of data and information is crucial to the success of every organization.

How to Perform Data Management 

We are living in the digital age with the internet. The amount of information flying all over the place, especially in cyber space, is quite enormous. In fact, it increases ten fold every five years. With this enormous quantity of information everywhere, many organizations are battling for effective management of data, but also for asset security.

To address this, an effective data management system will safeguard the data and information assets of an organization making them readily available. Thus, here are some of the steps needed to perform data management:

Plan: A data management plan is a formal document that stating how an organization will have handle the management of its data and other information assets. This plan clearly states how the organization will generate its data, manage the data generated, and preserve the data for future use. The goal of a good data management plan is to ensure that the organization’s data is well managed for the present and preserved for the future.

Protect: Every organization needs to protect their data from falling into the hands of unauthorized persons. When performing data management, an organization needs to place a huge emphasis on the security of their data.

Share: Data and other information assets need to get to authorized persons as soon as they are needed.